Privacy Policy

Last updated: 15/10/26

At Miss Jude’s dance academy, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, contact us, register for classes or use our services.

1. Who We Are
Miss Jude’s dance academy is responsible for the personal information collected through this website and in connection with our dance classes and services.
Business name: Miss Jude’s dance academy
Address: Riverside Community Centre, Gloucester Road, Malmesbury
Email: missjudesdance@hotmail.com
Telephone: 07512 525557
Website: https://missjudesdanceacademy.co.uk/
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us using the details above.

2. Information We Collect
We may collect and process the following types of personal information:
Personal details: Your name, email address, telephone number and postal address.

Student information: Student names, ages, class preferences, attendance records and dance experience where relevant.
Parent or guardian details: Contact information for parents or guardians registering children for classes.
Booking and payment information: Details of classes booked, payments made and relevant transaction records. Card details are generally processed by our payment provider rather than stored by us.
Health and accessibility information:Relevant medical conditions, injuries, allergies or accessibility requirements where you choose to provide them and where necessary for student safety.
Website usage information: Information such as your IP address, browser type, pages visited and interactions with our website, where collected.
Communications: Messages, enquiries, feedback and other correspondence you send to us.
Photographs and videos: Images or recordings taken at classes, performances or events, where applicable and subject to appropriate permissions.

Please do not provide personal information that we have not requested unless it is necessary for your enquiry or participation in our services.

3. How We Use Your Information

We use your personal information to:

Respond to enquiries and requests.
Register students and manage class bookings.
Communicate class schedules, changes, cancellations and important announcements.
Process payments, refunds and invoices.
Support student safety and respond to relevant medical or accessibility needs.
Manage performances, workshops, events and examinations.
Send newsletters, promotional offers and updates where permitted by law.
Maintain, monitor and improve our website and services.
Meet our legal, regulatory, accounting and safeguarding obligations.
Protect our business, students, staff and website against fraud, misuse or security risks.

We only use personal information where we have an appropriate lawful basis to do so.

4. Our Lawful Basis for Processing

Depending on the circumstances, we may process your personal information under one or more of the following lawful bases:

Contract: Where processing is necessary to register students, manage bookings or provide our services.
Legal obligation: Where we must comply with applicable laws, including accounting and record-keeping requirements.
Legitimate interests: Where we have a legitimate business reason to process information, provided that our interests do not override your rights and freedoms.
Consent: Where you have given permission for a specific purpose, such as certain marketing communications, non-essential cookies or the use of photographs and videos for promotional purposes.
Vital interests or other applicable legal grounds: Where processing is necessary to protect someone’s life or where another lawful basis applies, including in certain safeguarding or emergency situations.

Where we rely on consent, you may withdraw it at any time. Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.

5. Children's Personal Information

As a dance school, we may provide classes for children and young people. We take their privacy and safety seriously.

Where appropriate, we collect information from a parent or legal guardian when registering a child for classes. We use children's information only for legitimate purposes connected with providing our services, managing bookings, communicating with parents or guardians and supporting student safety.

We take appropriate steps to protect children's personal information and do not knowingly collect more information than is reasonably necessary.

Where consent is required, including for certain uses of photographs or videos, we will seek permission from the appropriate person and respect any applicable legal requirements.

Parents or guardians who have questions about the personal information we hold about their child may contact us using the details provided in this policy.

6. Photographs and Videos

We may take photographs or videos during classes, performances, competitions or school events.

Where applicable, we may use these images for internal records, student progress updates, our website, social media pages, promotional materials or publicity.

We will obtain appropriate permission where required and take reasonable steps to respect the privacy of students, particularly children. You may contact us if you have concerns about an image or wish to withdraw consent where the use is based on consent.

Withdrawing consent will not affect uses that were lawful before withdrawal. We will consider requests to remove published images where appropriate, subject to legal obligations and practical limitations.

7. Marketing Communications

We may send information about our classes, workshops, events and offers where we are legally permitted to do so.

You can unsubscribe from marketing emails at any time by using the unsubscribe link in the email or contacting us directly.

We will continue to send essential service-related communications, such as booking confirmations, timetable changes and payment information, where necessary.

We do not sell your personal information to third parties for their own marketing purposes.

8. Cookies and Website Tracking

Our website may use cookies and similar technologies to improve functionality, understand website traffic and remember user preferences.

Some cookies are necessary for the website to function. Other cookies, including certain analytics, advertising or social media cookies, may require your consent before they are used.

Where required, we will provide a cookie notice or consent tool that allows you to accept, reject or manage non-essential cookies.

You can also manage cookies through your browser settings. Disabling certain cookies may affect website functionality.

9. Sharing Your Information

We may share personal information with trusted third parties where necessary to operate our dance school or provide our services. These may include:

Website hosting and IT service providers.
Booking and class management platforms.
Payment processors and accounting providers.
Email and communication service providers.
Dance examination boards, event organisers or competition providers, where relevant.
Professional advisers, insurers or legal representatives.
Public authorities or law enforcement agencies where we are legally required to do so.

We require service providers to handle personal information appropriately and to protect it in accordance with applicable data protection requirements.

We do not sell or rent your personal information.

10. International Transfers

Some of our service providers may process personal information outside the United Kingdom.

Where personal data is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable data protection law and that suitable safeguards are in place where required.

11. How We Protect Your Information

We take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, disclosure, alteration or destruction.

These measures may include restricted access to records, secure systems, password protection and appropriate staff procedures.

However, no method of transmitting information over the internet or storing data electronically can be guaranteed to be completely secure.

12. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing our services, meeting legal obligations, resolving disputes and maintaining appropriate business records.

Retention periods depend on the type of information and the circumstances. For example, financial records may need to be retained for statutory accounting or tax purposes, while information about enquiries may be retained for a shorter period.

When personal information is no longer required, we will securely delete it or anonymise it where appropriate.

13. Your Data Protection Rights

Under applicable data protection law, you may have the right to:

Access the personal information we hold about you.
Correct inaccurate or incomplete information.
Request deletion of your personal information in certain circumstances.
Restrict processing of your information in certain circumstances.
Object to certain types of processing, including direct marketing.
Request data portability where the legal requirements are met.
Withdraw consent where we rely on consent to process your information.
Complain to the Information Commissioner's Office (ICO) if you believe your information has been handled unlawfully.

These rights are subject to certain legal conditions and exceptions.

To exercise your rights, please contact us at https://missjudesdanceacademy.co.uk/. We may need to verify your identity before responding.

14. Third-Party Websites

Our website may contain links to third-party websites, including social media platforms, booking services and payment providers.

We are not responsible for the privacy practices or content of those websites. We encourage you to read their privacy policies before providing personal information.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, website, legal obligations or data handling practices.

Any updates will be published on this page, together with the revised “Last updated” date.

16. Contact Us

If you have any questions, concerns or requests relating to this Privacy Policy or the personal information we hold about you, please contact:

Business name: Miss Jude’s dance academy
Address: Riverside Community Centre, Gloucester Road, Malmesbury
Email: missjudesdance@hotmail.com
Telephone: 07512 525557
Website: https://missjudesdanceacademy.co.uk/

You can also find information about your data protection rights and how to raise a concern on the Information Commissioner's Office website: https://ico.org.uk/

Last updated: 15/10/26